Privacy Notice for Employment Candidates




The privacy of data subjects (“your”) personal data is important to solutions by stc. solutions will process your personal data as described in this notice. .This privacy notice is aimed at informing you of how and why your personal data will be used, namely for the purposes of the employment exercise, and how long it will be retained for. It provides you with certain information that must be provided under the Personal Data Protection Law (M/19) 1443 H and General Principles of Personal Data Protection. If you have any questions or concerns about this privacy notice or your personal data, please contact us at: privacyoffice@solutions.com.sa


    

  1. solutions by stc
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    solutions by stc or solutions, is the Kingdom’s leading provider of IT solutions and have operated in Saudi Arabia for over 25 years providing innovative, integrated technology solutions to enterprises and Saudi society.
    
solutions provide Technologies to enhance your day-to-day operations and prepare you for the future.
    

  2. What Personal Data we Collect?
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    We at solutions, may collect certain personal data directly from you as well as from other available sources to the extent relevant and permitted by applicable regulations. As a part of our commitment, we will also let you know what kind of information are mandatory and what are optional. The categories of personal data that are typically collected and processed in the recruitment context are:
    
Generally, cookies on our websites are in the following categories:
    

      

    • Name, Gender, address, telephone number, email address, date of birth and other contact details.
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    • Competences, skills, experience, and education, e.g., your CV or resume, previous employments, educational details and qualifications, third party references.
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    • Speaking languages, Citizenship and Nationality to enable us to check your suitability for a specific role and working location.
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    • Preferences, e.g. areas of interest as well as your preferred ways to be contacted by solutions;
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    • Technical Information: When you access our services online, our web servers automatically create records of your visit. Please read our website privacy notice by visiting https://solutions.com.sa/ for more information
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    • Other information, such as information found from public sources like LinkedIn as well as information related to reference checks, depending on the position you are applying for, and where necessary for the recruitment activities.
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    • Additionally, once you have been shortlisted, we may collect additional information such as Government ID, the expectation of compensation and remuneration details, information relating to your family members (for benefits administration), passport, visa, and work permit (in case of expatriate), background check reports including educational, employment and criminal checks, etc. were permitted by local law. Also, in certain cases, we may collect your bank account detail.
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    This information will be collected by us in several ways through multiple channels during the recruitment process and overtime during our relationship with you.
    

  3. Purposes of Processing your Personal Data and the Legal Basis for Processing
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    We at solutions, are required to collect and process your personal data for solutions recruitment or resourcing activities. When you apply for a role with solutions you do so voluntarily and can at any time withdraw your application. Where your personal data is used in the following ways:
    

      

    • Communicating with you, in the context of recruitment activities under the legitimate business interests of the company.
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    • To obtain additional information about your suitability for the role where necessary.
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    • To inform you of available vacancies.
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    • To provide you with information relating to your application and to fulfill your requests.
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    • Managing recruitment and resourcing activities, including activities related to organizational planning. In the course of recruitment activities, we may use your information, under our legitimate business interests:
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    • To set up and conduct interviews and assessments.
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    • To evaluate, select and recruit applicants.
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    • To contact third party referees provided by you to evaluate your previous performances.
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    • In the event your profile is shortlisted, we may collect additional personal data (as mentioned in the previous section), to carry out background checks and roll-out an employment offer letter.
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    • Monitoring and development of our recruitment process – We may use your personal data to develop and improve our recruitment processes, and other related services. This is under our legitimate business interests to improve the services we provide. Where feasible, we shall use aggregated anonymous information in the context of such development activities.
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    • Audit Compliance – We may process personal data as part of our audit processes, from time to time under the legitimate business interests of the company and/or where necessary in defense or exercise of our legal rights.
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    • Prevention of fraud – We may process your personal data for fraud prevention in pursuit of the legitimate interests of the company.
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    • New employment opportunities – If you have expressed an interest in working for us in the future, we may retain relevant documents collected during the recruitment process containing your personal data for future employment-related opportunities
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    solutions hereby acknowledge not to process your personal data for any other purpose than mentioned above or as required by applicable law. However, in the future, if we intend to process your personal data for other purpose we will provide you with all relevant information and obtain your consent where it is necessary to do so.
    

  4. Security
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    We have implemented industry-standard security measures to keep your personal data secure and confidential, including and not limited to:
    

      

    • Limiting access to your personal data, to solutions employees strictly on a need-to-know bases, such as to respond to your inquiry or request.
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    • Implemented physical, electronic, administrative, technical, and procedural safeguards that comply with all applicable laws and regulations to protect your personal data from unauthorized or inappropriate access, alteration, disclosure, and destruction.
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    • solutions employees who misuse personal data are subject to strict disciplinary action, as it is a violation of the Data Privacy Policy of solutions.
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  5. Who we May Share your Personal Data with?
    
Where required or permitted by law, information may be provided to others, such as regulators and law enforcement agencies.
    

      

    • From time to time, we may consider corporate transactions such as a merger, acquisition, reorganization, asset sale, or similar. In these instances, we may transfer or allow access to information to enable the assessment and undertaking of that transaction. If we buy or sell any business or assets, personal data may be transferred to a third party involved in the transaction.
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  6. Period for which the Personal Data will be Stored

      

    • Your personal data will be retained for a period of ten years, from the date of collection, to enable us to contact you in the future about potential employment opportunities at solutions. you may opt out by following the instruction provided in Section – “How to opt-out?”.. Once you opt-out solutions will stop processing your personal data and delete it from our systems.
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    • For candidates who have accepted employment positions, we shall retain the Personal Data in line with solutions employee’s privacy notice.
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  7. What are your Privacy Rights?
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    solutions would like to make sure you are fully aware of all your privacy rights which include:
    

      

    • The right to access: You have the right to request a copy of your personal data.
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    • The right to rectification: If you believe that data, we hold about you may not be up to date, accurate or complete, you may contact solutions for a correction of that data. On receipt of your request, we will investigate and resolve the issue. We make good-faith efforts to give you ways to update your personal data, although some changes require personal contact with solutions representative.
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    • The right to erasure or restrict processing of data: You have the right to request solutions to erase or restrict processing of your personal data, under certain conditions including proving that this data was reported to solutions by mistake but exercising this right may impact your access to some of our services.
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    • The right to object: You have the right to object to solutions processing of your personal data, under certain conditions.
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    • The right to withdraw consent at any time (where processing is based on consent): Where we process personal data based on consent, you have a right to withdraw consent at any time, you may also refer to section- How to opt out?
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  8. How to opt out?

      

    • Contact us: You may contact us using the details provided in Section – ‘Contact Us’.
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  9. How Do you Contact Us?
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    In case of any queries related to this notice, you can contact our Data Privacy Officer in the following email.
    

    Email us at: privacyoffice@solutions.com.sa 
    

     
    

  10. Changes to this notice
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    This privacy notice was last updated in February 2022 and we will notify you of changes we may make to this privacy notice where required, however, we would recommend that you look back at this notice from time to time to check for any updates.
    

     






                

          

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